Personal Assistant Job Duties

• Prepare daily schedules for the manager, including meetings, breaks, lunches, and commitments.


• Answer incoming calls and return phone and text messages in a timely and efficient manner.


• Send and reply to emails on time.


• Coordinate travel accommodations, including ground travel, air travel, and hotel stays. A personal assistant may be required to go along on business trips with the manager.


• Handle incoming and outgoing mail.


• Take and record meeting notes.


• Complete personal tasks, such as picking up dry cleaning, making restaurant reservations, getting coffee, and scheduling all personal appointments.


• Complete additional duties, such as providing child care, organizing events, and assisting with home duties.

Personal Assistant Job Essential Skills

Organization and time management skills. The PA must be able to efficiently multitask and prioritize.

Computer skills. A personal assistant must be efficient in Microsoft Office, as well as have strong computer and administrative skills.

Flexibility. A personal assistant must be extremely flexible, as different situations arise each day, and they must be effectively handled.

Good written and verbal skills. Because the personal assistant will be interacting with many people on a daily basis, good written and verbal skills are essential.

Attention to detail. A personal assistant must be attentive to details, as they will be the main point of contact for their manager or director.