KEY ACCOUNTABILITIES

The following are the main responsibilities that the role holder will be accountable for:

Technical Level

• Good understanding of the project document, business process and implement the same in the field.
• Effectively interpret the business process, project document to the subordinates (hygiene promotes, field engineer, Supply chain officer, Finance officer).
• Coordinate the development of all project implementation plans and budgets within the framework of the agreed programme and strategy.
• Ensure timely implementation of the project in the assigned areas as per the business process and Detailed Implementation plan (DIP).
• Working in close coordination with Project manager and MEAL team to ensure routine project related assessments are executed and monthly quarterly and final reports are submitted timely and implementation and exit strategies are developed.
• Maintain ongoing surveillance of the developing humanitarian emergency situation and adjust activities accordingly;
• Ensure adequate monitoring and reporting framework in place and quality standards are observed, followed and institutionalized at management, administration and operational levels; ensure internal monitoring of the activities time to time in close coordination with MEAL department.
• Support and coordinate with third party monitors for monitoring of the field activities related to project.
• Ensure with the Finance Officer the establishment and maintenance of IRP financial management and accounting systems for all IRP assessment and response activities and assets.
• Coordinate mobilisation of financial resources related to IRP activities.
• Ensure with the supply chain the establishment and maintenance of a functional procurement and supply chain management system as per IR procurement guidelines;
• Ensure with the supply chain the timely and appropriate establishment of all logistics infrastructure (warehousing / transport / distribution) and associated operating / management /monitoring systems.
• Work on capacity building of the subordinates on project related activities, reporting, and communications
• Conduct performance appraisals of project staff and ensure regular feedback and mentoring on individual performance;

Operational

• Ensure that information and data from the field is captured, documented, analyzed, and reported in a results-based and timely manner
• Ensure effective communications, visibility, and knowledge management
• Contribute substantially to the presentation & communication activities implementation process
• Develop, implement and monitor a humanitarian and development program communication activities visibility plan, facilitate better understanding among partners about programme progress, and adhere to Islamic Relief guidelines on communications and visibility
• Undertake field visits to gather the information and results related to the programme
• Assist all components of the programme in producing and documenting all kinds of programme related reports
• Establish and maintain fully operational state-of-art programme documentation unit
• Provide high-quality editing and formatting for all programme related documents
• Support programme staff in organizing and managing seminars, workshops, conferences and field visits as required
• Provide relevant expert services to the project management unit, programme components and implementing partners on reporting and communications and act as a facilitator or trainer
• Provide thorough progress reporting continuous analysis of the achievements, facilitate project review, evaluation and audits
• Contribute towards overall knowledge management, communications & reporting strategy and ensure implementation of the work plan with weekly, monthly, quarterly, mid term and annual milestones reports

Organizational

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.
• In depth understanding of IR values and their demonstration in the field while working with communities.
• Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.
• Assist in identification & documentation of organizational successes for show casing IR work
• Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.
• Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation & implementation of project activities at ground.
• Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people.
• Participation and facilitation in implementation of IR seasonal programmes & emergency response.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

“Please note, Islamic Relief is only able to accept applications from candidates who are eligible/allowed to work in the Pakistan.”

All the positions will be filled on priority basis and applications will be closed as soon as positions are filled

Additional Requirements

All offers of employment will be subject to;

Satisfactory references and appropriate screening checks, which can include criminal records checks.

IR also participates in the Inter Agency Misconduct Disclosure Scheme .In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Qualification & Experience :

• Bachelor/Master degree in Development Studies, Social Sciences,  etc.
• Relevant experience 6 years with bachelors or 3 years with maters

Language:

• Urdu, English and Local Languages especially Sindhi