Admin Responsibilities:

• To act as the company receptionist by phone and in person
• To ensure that duties allocated to office boys and sweepers are completed to the required standards and as per the given schedule.
• To report back any issues to the Director.
• To manage company expenditure and maintain accurate records of all expenses.
• To manage the office inventory and request supplies as an when required.
• To prepare monthly invoices for supplier(s)
• To carry out PA duties for the Director e.g. scheduling meetings, diary management, minute taking etc
• Completing miscellaneous administrative tasks as advised by the Director.
• Any other reasonable duties as requested by the line manager.

HR/Payroll Responsibilities:

• To process monthly payroll from start to finish including processing information for new starters and leavers, salary reviews etc ready for the Director’s review.
• To be the first point of contact for all payroll and absence related queries.
• To maintain an accurate record of employee absence (sickness and leave) and remaining leave allowance as directed by the HR Manager and / or Director.
• Ensure effective administrative monitoring of sickness trends and remedial action in accordance with AA Web Solutions policy and to facilitate absence management to ensure a smooth return to work.
• Administering the recruitment process from start to finish when required and as advised by the HR Manager. Carrying out telephone interviews and completing initial screening of candidates.
• Providing support in ensure all employee records are up to date (legal compliance)
• Undertake any other reasonable duties as directed by the HR Manager and / or Director.

Person Specification:

• Proactive, approachable, willing to provide support where required and work with a positive team spirit rather than an individualistic attitude.
• Adaptable and dynamic with the ability to learn systems and processes quickly
• Exceptional communication skills.
• Experience with basic principles of HR and Administration
• Exceptional organizational abilities
• Proficient user of MS Office
• Excellent numeric skills with the ability to create and analyze reports, spreadsheets and sales statistics.
• Natural interpersonal and communication skills
• Problem-solving attitude

Hours of Work:  40 hours per week