Job Purpose

Deputy Project Manager (DPM), under operational guidance of the Area Coordinator and technical guidance of the Technical Coordinator , is responsible for ensuring proper implementation of ACTED’s [04CZO-Adolescent and Adult Learning & Training Program- AALTP] project. The DPM oversees field operations and ensures effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. The DPM supervises the project staff in day to day management of all aspects of the AALTP project and liaises with relevant internal departments and external partners as well as other project stakeholders.

Objective

To ensure the project is implemented in a timely and professional manner, according to objectives, goals and indicators, in line with donor requirements and based on beneficiary needs.

Duties and Responsibilities

1. 
   

   Project Planning

   
   


2. 
   

   Develop overall project implementation strategy, systems, approaches, tools, and materials

   
   


3. 
   

   Organize project kick-off and close-out meetings

   
   


4. 
   

   Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

   
   


5. 
   

   Project Implementation Follow-up

   
   


6. 
   

   Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation

   
   


7. 
   

   Organize regular project coordination meetings with project team

   
   


8. 
   

   Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan

   
   


9. 
   

   Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts

   
   


10. 
    

    Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards

    
    


11. 
    

        Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation

    
    


12. 
    

    Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

    
    

1. 
   

   Administration and Operational Management of Project Implementation

   
   

3.1. Finance

a)       Review the BFU(s) and provide accurate forecasts with BOQs

b)      Forecast monthly cash requirements of the project and submit to AC

3.2. Logistics

a)      Contribute to the development of Procurement plans

b)      Send accurate and precise order forms in a timely manner

1. 
   

   Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario

   
   


2. 
   

   Confirm quality of material selection if and when applicable

   
   

e)      Ensure a proper management and use of the project assets and stocks

f)           Plan team movements based on available fleet and applicable policies

3.3. Administration/HR

a)      Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)

b)      Ensure that project staff understand and are able to perform their roles and responsibilities

• 
  
  
  
  1. 
     

     Follow-up the work plans and day-to-day activities of the project staff

     
     
  
  
  2. 
     

     Manage the project staff in cooperation with Area Coordinators

     
     
  
  
  3. 
     

     Ensure a positive working environment and good team dynamics

     
     
  
  
  4. 
     

     Undertake regular appraisals of staff and follow career management

     
     
  
  
  5. 
     

     Manage interpersonal conflicts